Effective Date: August 11, 2026

The American Independence Youth Leadership Conference (“AIYLC,” “we,” “our,” or “us”) respects the privacy of students, parents, guardians, volunteers, donors, and other visitors to our website. This Privacy Policy explains how information may be collected, used, and protected when you visit www.aiylc.org, submit information through the website, register for an AIYLC program, make a payment or donation, or otherwise communicate with AIYLC.

Information We Collect

We may collect information that you voluntarily provide to us, including:

• Student names, contact information, school information, grade level, and other information submitted as part of the application or registration process.

• Parent or guardian names, contact information, and information necessary to communicate regarding a student's participation.

• Information provided by volunteers, speakers, sponsors, donors, and other supporters.

• Payment or donation information submitted through our website or third-party payment processors.

• Information provided through contact forms, surveys, applications, registrations, or other communications.

• Photographs, video recordings, or other media when appropriate consent or authorization has been provided.

Our website and the services used to operate it may also automatically collect certain technical information, such as IP address, browser type, device information, pages visited, referring websites, and general website usage information.

How We Use Information

Information collected by AIYLC may be used to:

• Process student applications and registrations.

• Communicate with students, parents, and guardians regarding AIYLC programs.

• Plan, administer, and improve AIYLC conferences and activities.

• Process payments, donations, sponsorships, or other transactions.

• Communicate with volunteers, donors, sponsors, speakers, and community partners.

• Respond to questions and requests for information.

• Maintain appropriate administrative and program records.

• Evaluate and improve our website, programs, and outreach efforts.

• Promote AIYLC programs when appropriate permission has been obtained for the use of photographs, video, testimonials, or similar material.

• Comply with applicable legal, financial, safety, and administrative requirements.

AIYLC does not sell personal information to third parties.

Information Concerning Students and Minors

AIYLC serves high school students and recognizes the importance of protecting information concerning minors.

Student information is collected for legitimate program purposes, including evaluating applications, communicating with participants and their parents or guardians, registering students, administering conference activities, and maintaining appropriate program records.

Where parental or guardian consent is required, AIYLC seeks that consent as part of its application, registration, release, or participation processes.

AIYLC does not knowingly use personal information collected from minors for commercial advertising unrelated to AIYLC's mission and programs.

Parents or legal guardians who have questions or concerns regarding information provided about their child may contact AIYLC using the contact information below.

Payments and Donations

Payments and donations made through the AIYLC website may be processed by third-party payment service providers. These providers may collect payment information necessary to complete a transaction.

AIYLC does not intentionally store complete credit or debit card information on its own systems when transactions are processed by a third-party payment provider. Information provided to a payment processor is also subject to that provider's privacy and security practices.

Cookies and Website Analytics

Our website or third-party services used to operate it may use cookies and similar technologies to provide website functionality, understand how visitors use the site, improve website performance, and maintain security.

Your browser may allow you to block or delete cookies. Disabling certain cookies may affect some website functionality.

Third-Party Services and Links

AIYLC may use third-party services to support website hosting, applications, registration, communications, payments, donations, analytics, or other program functions. Information provided through those services may also be subject to the privacy policies and practices of those providers.

Our website may also contain links to websites operated by other organizations. AIYLC is not responsible for the privacy practices, security, or content of websites operated by third parties.

Photographs and Video

AIYLC conferences and activities may be photographed or recorded. Photographs and video may be used for legitimate AIYLC purposes, including educational materials, conference documentation, the AIYLC website, social media, presentations, and promotional materials, when permitted by applicable releases or authorizations.

Participation in AIYLC does not by itself override any separate consent or media-release requirements established by the organization.

Information Sharing

AIYLC may share information when reasonably necessary to administer its programs, including with authorized AIYLC personnel, volunteers, program partners, service providers, facilities, or other organizations supporting conference operations.

We may also disclose information when required by law, necessary to protect the safety or rights of a participant or another person, or necessary to protect the legitimate interests of AIYLC.

AIYLC does not sell or rent participant information for commercial marketing purposes.

Data Security

AIYLC takes reasonable administrative and technical measures to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, electronic communication, or online information-storage system can be guaranteed to be completely secure. Visitors should use appropriate care when submitting information online.

Data Retention

AIYLC retains personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, maintain appropriate organizational and financial records, comply with applicable requirements, resolve disputes, and support legitimate program operations.

Information that is no longer reasonably required may be deleted or securely disposed of consistent with AIYLC's recordkeeping practices.

Your Choices and Requests

Individuals may contact AIYLC to ask questions about personal information they have provided or to request that information be corrected or deleted, when appropriate and subject to applicable legal, financial, safety, and recordkeeping requirements.

Parents or legal guardians may make such requests concerning information provided about their minor children.

Changes to This Privacy Policy

AIYLC may update this Privacy Policy periodically to reflect changes in its programs, website, technology, or legal requirements. When material changes are made, the updated policy will be posted on this website with a revised effective date.

Contact Us

Questions or concerns regarding this Privacy Policy or AIYLC's handling of personal information may be submitted through the contact information provided on the AIYLC website.

American Independence Youth Leadership Conference (AIYLC)
www.aiylc.org

Last updated: August 11, 2026